You can search a Patient with their Name, Nursing station, MRN, with any medication, or GDC drug code or all Patients Active/Discharged/Deceased. To search a Patient follow the steps below:
1. Go to the Patient Tab and click on the Search Patient Menu
2. Enter the search criteria
3. Click on the search button.
4. The screen displays list of Patients.
5. Click on the Edit button

Along the top of the screen you will see these tabs. The tab contains all the menu items for navigation to each screen. Below the Tabs you will see Shortcut icons. It has Quick link icon, Messages, Notifications, Reports and Patient location map. Right to the Quick links icon, you will see name of your organization. Your login identity is located to the right end of the screen below Tabs. It will display your profile picture (If you have uploaded) your full name and your role. To logout of the system, select logout below your name. Right to the logout link is the Help button.

Shortcut icons has Quick link button to the leftmost. The button pops up with shortcut links to some pre defined screens set by the user. The next icon is Messages. This box alerts you of any communications sent to you from your staff or Director of Nursing or Administrator, similar to a bulletin board of information. You can access any message left for you by clicking on the Message box. Likewise, clicking on Messages takes you to the same place as selecting Communications in the tab menu. Notifications, right next to Messages, are also a part of the Communication section of the emar that can be used to communicate with Pharmacy or other members of your staff. The next button is shortcuts to Reports. The last icon is Patient locations plotted on a map.

Home - This tab will take to the dashboard of the application
Communication - This tab allows you to view notifications and messages from your Department Heads, or Administrator. There is also an Instant Message function that can be used to communicate with other member your facility's staff. You can also send SMS and e-mails to Patients' relatives.
Drugs - This tab is an electronic drug database which allows you to search for a medication name by GDC, medication name, manufacturer, medication name or generic name and "Search" to view a picture of the medication, classifications, ingredients, precautions, and warnings.
Patient- This tab allows you to view, add, and edit all Patients' information including: Demographic information, Preferences, Documents, Contacts, Vaccinations, Allergies, Medical Conditions, Quick Alerts, View Orders, Calendar, EHR, Recertification, Insurance, Enter Vitals, Patient Notes, Physical Assessment, Nurse Check List, Intake/Output, Patient Education Record. Listings of current medications can be reached by selecting Rx Tab.
Medpass - This tab is a listing of medications by administration time for each patient. Medication administration times can be selected by shift or for all shifts. Medpass may be performed from this screen or from the home screen. This tab also displays Patient interactive MAR- the MAR for current and past months including detailed information that coincides with the Medpass indicating the administration time, person administering, the outcome, and any comments..
Logistics - This tab is used for scanning in and verifying deliveries received, entering medications for return authorization, and the logging of medication destruction. Rx Management - Helps to add new Rx for Patients, global ancillaries etc.
Reports - This tab has a list of available reports specific for community needs including Patient Reports, Mepass Reports, Pharmacy Reports, Graph Reports etc. Some of the reports are Expiring Drug/PRN Orders, Missed Medications by Individual, and Vitals reports.
Settings - Selections under this tab allow you to personalize your dashboard view, edit your profile, change passwords and set security questions.
Data Master - Enables the administrative user to determine nursing station types, literal order categories, care levels, and administration times. This tab will not appear for all users.
Admin - This tab allows the administrative user to set facility settings, fax settings, user management, nursing station management, insurance management, physician management and company profile as well as physician appointments. This tab will not appear for all users.

The first thing you will notice on the Home Page are the pictures of your Patients along with their names, status (in Facility, Hospital, etc.), and their floor/room numbers.This is the current medpass dashlet. Each Patient box shows a number of different items of information. Right to each Patient's picture you will see an Admin Timer . This shows you the amount of time left in the administration time window for a Patient's medication. From 120 min to 30 min the Admin Time Bar will show countdown timer with grey background. For the remaining 30 min of an administration time window, the Admin Time Bar will show countdown timer with red. After the administration time window has expired, the medication will be considered a missed medication. The Patient box also shows Patient Name on mouse over the image, Patient Status (in the facility or not), the wing, floor, room and bed of the Patient, and if they currently have any missed medications, literal orders, or treatments. As well the Patient box can show Quick Alerts that provide the caregiver with additional pertinent information about the Patient such as if they are a diabetic, a wandering risk, if they can self-administer their medications, or if the Patient has severe allergies. These are shown in the little colored boxes to the left of the Patient's picture. By moving the mouse over each box you can see what each of them signifies. These can be set for the Patient in the Patient Profile.

1. Missed Medication, Ancillaries, Treatment and follow up lists for last 24 hours- Missed Med buttons pops up with all missed medication in last 24 hours. Similarly Missed Anc buttons pops up with all missed ancilliaries in last 24 hours and Missed Trt buttons pops up with all missed treatments in last 24 hours. The Follow up displays all pending follow up. The lifetime of a follow up is 24 hours.
2. Last 24 Hr Statistics- A popup that displays the status like Medication Initiated/prepared, Administered , Missed and Late Administered for Scheduled Medications ,Scheduled Treatments, Scheduled Ancillaries , PRN Medications, PRN Treatments, PRN Ancillaries.
3. Shift change and logout- This tool is used to document narcotic counts when changing shifts. Selecting takes you to a screen with a list of narcotic medications and expected counts. A second login will be requested so both individuals can verify correct quantities.
4. Timer- The timer is a countdown timer. Based on the window size set up part of client preferences, like 1 hour or 2 hours, timer starts ticking down to 0. Eg: if we set 1 hour as window size, then the timer start displaying for patients who has medication in the next 2 hours. The background will be grey. In the last 30 mins, the background turns red.
5. Administer Button- If any scheduled medications are there in next 2 hours ,or any active PRNs are there, then the administer button will be displayed for the respective Patient.
6. Quick Alerts - A popup that displays for the caregiver with additional pertinent information about the Patient such as if they are a diabetic. If no quick alerts added for the Patient, the button will have a red X overlay.
7. Missed Meds, Literal Orders, Treatments, Follow ups - Each button will take to administration screen for Missed Meds, Literal Orders, Treatments or Follow ups . If no active Missed Meds, Literal Orders, Treatments or Follow up the button will have a red X overlay.
8. Patient Image - Displays image of the Patient , if uploaded.
9. Location Status- If the Patient is in hospital or not available for Medpass, the status will be shown with grey overlay.
There are a number of additional information boxes on the home page as explained below.
10. Missed Meds Last 24hrs - Last 24 hrs Missed/Delayed Med(s) - shows any medications by Patient name that have been missed or delayed within the last 24 hours. this tool is used to document narcotic counts when changing shifts. Selecting takes you to a screen with a list of narcotic medications and expected counts. A second login will be requested so both individuals can verify correct quantities.
11. Pending Receiving Drug Orders - Displays the status of each drug order until the medication is received
12. Today's Missed Summary - A graphical representation of missed medications.
13. Today's Rx Summary - A graphical representation of total new rx orders, replacement orders and refill requests.
14. Today's Login user details - Display's today's all user logins with last update time.
15. Patient Stats - Displays , Patient Count in the selected medcart, Pending Rx Count, Pending Refill Count , Pending Replacement Count.
16. Pending Follow up List- List of all pending follow ups.
17. Nurse Medcart Mapping- Mapping of each nurse and corresponding medcart.

Medications may be administered for MedPass under the Home Page or the MedPass tab. On the Home Page, Patients are shown in alphabetical order or room order (this can be customized at the facility level), according to how much time is left in the Medication Administration Time Window of one hour before and one hour after the prescribed administration time for a particular medication. The amount of time remaining in the Medication Administration Time Window is indicated by the Admin Timer.

As you can see Patient 1 and 2 have 7 minutes left in their Admin Time Bars where as Patient 3 has 67 minutes. They are then alphabetized according to First name. Facilities that choose to have Patients listed in room order by Admin Time Bar will have the Patients listed according to how much time is remaining on their Admin Time Bar, and secondarily, in room order. The next Patient listed would be the one chronologically, that needs medications administered. Patient with no scheduled medications in the 2 hour window but PRNs will be arranged next. Then Patient with no scheduled medications nor PRN but in facility will be arranged next. Then the Patient out of facility (ie, not available for Medpass) will be placed last.

To begin MedPass, you must first choose to perform which Patient you are going for Medpass.

If you are assigned to a medcart, you will only see Patients in that medcart. If you are super admin or DON or Admin, you can select any medcart. Before administering the Patient, you will have to lock that Patient. Once you locked the Patient, no other users will be able to lock it until you or super admin unlock the Patient. If a Patient is not locked, you will see a green lock as shown by 6. There won't be administering button. For locking a Patient, select the check mark shown in 5. Now click on the button indicated by 1. Page refreshes and now 6 turns to red (see 7) and you can see ADMINSITER button(8)

1. Lock Patient for Medpass button- If you want to administer a Patient you will have to lock the Patient Select the Patient and click the lock button . Locking and unlocking process is explained below.
2. Unlock Patient for Medpass button- If you have finished your task or your shift is finished, you have to unlock the Patient. Select the Patient and click the unlock button.
3. Lock all Patients for Medpass button- If you want to lock all Patients, click this button.
4. Unlock all Patients for Medpass button- If you want to unlock all Patients, click this button.
5. Lock Check-click to select the Patient. You can check multiple Patients at a time.
6. Lock Status Green- If the Patient is not locked you will see a green lock. You can click this lock to lock the Patient.
7. Lock Status Red- If the Patient is locked you will see a red lock. You can click this lock to unlock the Patient.
8. Administer - To perform Medpass, simply click on the Administer button. That will take you directly to the Patient's medication page due to be given at that time. The first screen displays the Patient information. You can navigate for administration on other tabs.
9. Initiated- Initiated button will display all Patients whose mediations are initiated and not reported.
10. Select Nursing Station-Medcart- If you are an admin or DON you can select the Nursing station from the dropdown and see which al Patients there. If you are assigned to a particular nursing station, you cannot view Patients in another nursing station.
11. Patient Information box- Each box explains some information about the Patient. Please see the section below.
PATIENT INFORMATION BOX
1. Patient Name- The top most line shows the Patient First Name and Last Name. In the bracket it displays Gender and Age. If male it show M and for female F. Age will be displayed as like this
a. If age Less than 1 months-Displays days. Eg: 2D means 2 days
b. If age Less than 1 year -Displays months and days. Eg: 3M 2D means 3 months 2 days
c. If age Less than 5 years-Displays days. Eg: 6Y means 6 Years
2. Quick Alert Icon- Each quick alert icon is added to Patient from the Patient profile. If mouseover it explains what quick alert it is.
3. Patient Image- The image displays the Patient's image uploaded. IF not uploaded a default image based on gender will be displayed.
4. Lock Status- If the lock icon is red; it means the patient is locked. If green, it indicates the patient is not locked.
5. Medication Timer-If any scheduled medication or treatment or ancillary is to be given within two hours, the timer will start countdown from 120 mins. The background will be grey until it hits last 30 mins. Then the background turns to red.
6. Administer button-If the Patient is locked by you, then the administer button will be active if:
a. Any scheduled medication within two hours
b. Or any PRNs
c. Or both a and b above.
7. Quick Alert Icon-This will be active if any quick alert for the Patient. Once you click, it will pop up a window that explains the quick alerts.
8. Missed Med/Treatment/Ancillary/Follow up icon- If any medication or treatment or ancillary is missed for the Patient the buttons will be active. Otherwise it will be crossed. If any follow up then, F icon will start to blink.
9. Add Rx- Short cut to add prescription

Locking and unlocking is a method by which the Patient is available to the nurse for administration of medication.
Locking a Patient:
There are three ways you can lock Patient(s):
a. Single locking: Click on the lock button if it is green . Once locked, page refreshes and this icon changes to red .
b. Multiple lock: Select whichever Patient you want to lock. Click on button.
c. Lock all Patient. Select button.
Unlocking a Patient:
There are three ways you can unlock Patient(s):
a. Single unlocking: Click on the unlock button if it is red . Once unlocked, page refreshes and this icon changes to green .
b. Multiple unlock: Select whichever Patient you want to unlock. Click on button.
c. Unlock all Patient. Select button.
Different views of Patient information box when locked and unlocked.

A. Patient is not locked at all.
B. Patient is selected to lock.
C. Patient is locked by you. Because it shows administer button.
D. Patient is selected to unlock.
E. Patient is locked by some other user. Because no administer button visible